Every entry in the Defense records system exists because some decision needed a documented basis, and DD Form 1131 is one of those instruments: DD Form 1131, Cash Collection Voucher, December 2003, created to Cash Collection Voucher. The reason it carries a DD number rather than a service designation is structural — the Department maintains a single body of forms for matters that arise identically in every service, so that a record created in one component remains intelligible in another.
This is why the arrangement matters to you rather than only to the archivists. not stated governs the form throughout the Department, with not stated as the responsible office, so the record you create is legible outside your own component. Joint assignments, agency details and cross-service transactions all depend on that: the paperwork does not have to be reconstructed each time it crosses a boundary.
The edition in force is not stated, carried by the publisher as not stated, and edition discipline is stricter on a Department form than most people expect, precisely because supersession happens everywhere at once. There is no interval during which one service still works from the previous layout while another has moved on.
The form is laid out top to bottom in a sequence that reflects how the record will be read, not merely how it was drawn. Identification comes first because everything below it is understood in relation to a named person, unit or transaction; substantive entries follow; certification closes the document because certification attests to what precedes it. Filling out of order tends to produce internal inconsistencies — an entry that made sense before the header was settled and does not afterward.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
Where a specific field is genuinely unclear, the instructions printed on the form come first and not stated governs where the two do not agree.
Download the form
The set published here is PDF, covering 1 pages with roughly 55 fields.
All of it downloads without charge. Where care is needed is in the reader you choose. A fillable pdf depends on field properties that desktop applications honour and browser previews frequently ignore, so work locally rather than inside a browser window.
What the form asks for
- 2. Receiving office collection voucher number.
- 1. Disbursing office collection voucher number.
- 3. Receiving office. a. Activity (Name and location, include Zip code).
- 3.b. Received and forwarded by (Printed name and title).
- 3.c. Receiving office DSN telephone number.
- 3.d. Date (4 digit year, 2 digit month, 2 digit day).
- 4. Disbursing office. a. Activity (Name and location, include Zip code).
- 4.b. Disbursing officer (Printed name and title).
- 4.c. Disbursing office commercial telephone number (include area code).
- 4.c. Disbursing office DSN telephone number.
- 4.d. Disbursing station symbol number.
- 4.e. Date (4 digit year, 2 digit month, 2 digit day).
- 5. Period. a. From:
- 5.b. To:
- 7. Date received (4 digit year, 2 digit month, 2 digit day), line 1.
- 7. Name of remitter and description of remittance.
- 8. Detailed description of purpose for which collections were received.
- 9. Amount.
- 10. Accounting classification.
- 7. Date received, line 2.
- 7. Name of remitter and description of remittance.
- 8. Description of purpose.
- 9. Amount.
- 10. Accounting classification.
Route the executed form as not stated or local guidance directs, and retain a duplicate first. Cross-component routing is ordinary for DD forms, which is precisely why a personal copy earns its keep: the receiving office may belong to an organization you have no standing to query about a missing document.
Forms referenced inside this one are located by number alone, and that simplicity is a direct product of Department-level numbering. Because the DD sequence is maintained centrally and not duplicated by service, a number is a complete address: one number, one document, throughout the Defense establishment.
It helps to see the DA and DD sequences as what they are: separate registries with separate custodians. One serves a single service under a service proponent, the other serves the Department under not stated or an equivalent office, and neither was ever indexed against the other. A number that appears in both systems points to two unrelated documents, which is why reading the prefix comes before reading the digits.
A form is downstream of the policy that requires it, and revision usually starts there: a directive is reissued, a collection requirement is altered, notice language is updated by statute. The form is republished as a consequence. Since none of that reaches individual users, an archived copy quietly becomes wrong, and verifying not stated each time you download is the whole remedy.
A word on what this page is. It distributes a published Department of Defense document and describes what the document contains and how it is completed. It is not the issuing authority, does not speak for one, and offers no legal advice; nothing written here determines whether a particular submission will be accepted, because that determination belongs entirely to the office receiving it. Questions of applicability, eligibility or procedure go to not stated, to your servicing personnel office, or to the office identified in not stated.
Questions and answers
- What is DD Form 1131?
- DD Form 1131, Cash Collection Voucher, December 2003
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?