DD Form 805 occupies a particular place in Defense recordkeeping. Its title is Storage Space Management Report, and it exists to Storage Space Management Report. What the DD prefix records is an administrative judgment made long before your copy was printed: this transaction was determined to be common to the whole Department rather than peculiar to one service, and so the documentation of it was standardized at Department level.
The practical effect of Department-level issue is interoperability. not stated establishes the requirement across the Defense enterprise; not stated keeps the document current for all of it. No service maintains its own variant, which means a completed record travels between components — service to agency, agency to joint command — and arrives in a format the receiving office already knows how to read.
The edition in force is not stated, carried by the publisher as not stated, and edition discipline is stricter on a Department form than most people expect, precisely because supersession happens everywhere at once. There is no interval during which one service still works from the previous layout while another has moved on.
The form is laid out top to bottom in a sequence that reflects how the record will be read, not merely how it was drawn. Identification comes first because everything below it is understood in relation to a named person, unit or transaction; substantive entries follow; certification closes the document because certification attests to what precedes it. Filling out of order tends to produce internal inconsistencies — an entry that made sense before the header was settled and does not afterward.
Before the first entry, compare the date printed on the form face with not stated. This is not bureaucratic fussiness. Editions change field numbering, and a receiving office working from the current layout may look for information where your copy does not put it. On a Department form the exposure is wider than usual: your record may be reviewed by an office in another service entirely, one with no reason to remember what the previous edition looked like.
Fill all of it, marking inapplicable items N/A. A record with gaps cannot later demonstrate whether the gap was a decision or an oversight, which is exactly the ambiguity documentation exists to remove. Dates go in the form's own format — on a document that crosses service lines, an ambiguous date is a real hazard rather than a pedantic one.
Where the form collects personal identifiers, a Privacy Act Statement accompanies it, and its placement is meaningful. The statute requires disclosure at the point of collection — authority, purpose, routine uses, and the consequence of declining — so that the person supplying the information does so knowing what becomes of it. Reading it after you have filled the fields inverts the arrangement entirely.
The signature converts entries into an attestation, and that is why its form is prescribed. Ink, or a digital signature carrying a credential that identifies the signer — commonly issued on a Common Access Card. Typed characters in the box satisfy neither standard, because the whole value of a signature lies in being difficult to produce on someone else's behalf. Date it as you sign; an undated attestation cannot be placed in the sequence of events.
Recurring defects have a pattern to them, and it is mostly the pattern of a record that cannot be relied on: an edition that does not match, gaps that cannot be interpreted, entries that cannot be read after scanning, dates that could mean two things, and a certification nobody executed. For an ambiguous field, read the form's own instruction, then not stated, which controls.
Download the form
The set published here is PDF, covering unknown pages with roughly unknown fields.
Every format is free, as published government documents are. A note on tools, though — the interactive field layer that makes a fillable pdf useful is precisely the part browser viewers handle least reliably. Save the file, open it in a full pdf reader, and the fields behave as the form's designer intended.
The completed form goes to the office named in not stated or in local implementing procedure, and it is worth keeping a copy before it goes. On a Department form the destination is frequently outside your own chain — another service, a defense agency, a joint staff — and recovering a document that has crossed an organizational boundary is a slower business than retrieving one from a file down the hall.
Forms referenced inside this one are located by number alone, and that simplicity is a direct product of Department-level numbering. Because the DD sequence is maintained centrally and not duplicated by service, a number is a complete address: one number, one document, throughout the Defense establishment.
Procedures that touch both Department and service processes will cite forms from both sequences, and the coincidence of numbers between them is exactly that — coincidence. An Army proponent maintains the DA series for the Army; not stated or another Department office maintains the DD series for the whole Department. Two independent registries, two independent numbering runs, no correspondence at any value.
Editions change for reasons that originate above the form itself. The prescribing directive is reissued and the form follows; the information the Department needs to collect changes and the fields change with it; the statutory notice language is amended and every form carrying that notice is republished. None of these events announces itself to the person who downloaded a copy last year, which is why confirming not stated at the moment of download is the only reliable check available to you.
A word on what this page is. It distributes a published Department of Defense document and describes what the document contains and how it is completed. It is not the issuing authority, does not speak for one, and offers no legal advice; nothing written here determines whether a particular submission will be accepted, because that determination belongs entirely to the office receiving it. Questions of applicability, eligibility or procedure go to not stated, to your servicing personnel office, or to the office identified in not stated.
Questions and answers
- What is DD Form 805?
- Storage Space Management Report
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?