Every entry in the Defense records system exists because some decision needed a documented basis, and DD Form 2845 is one of those instruments: DD Form 2845, DoD NCR Mass Transportation Benefit Program Application, 20071025 draft, created to U. S. Department of Defense (National Capital Region) Mass Transportation Benefit Program Application. The reason it carries a DD number rather than a service designation is structural — the Department maintains a single body of forms for matters that arise identically in every service, so that a record created in one component remains intelligible in another.
This is why the arrangement matters to you rather than only to the archivists. not stated governs the form throughout the Department, with not stated as the responsible office, so the record you create is legible outside your own component. Joint assignments, agency details and cross-service transactions all depend on that: the paperwork does not have to be reconstructed each time it crosses a boundary.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
The sequence printed on the form is the sequence in which a reviewer will read it, and the two should agree. Header data frames every entry below it; the substantive fields depend on that frame; the certification stands at the end because its whole function is to vouch for what came before. Entries made out of sequence commonly contradict entries made earlier.
Check the edition date before you type anything, against not stated. Old blanks accumulate in shared drives for years, and the cost of one is not obvious until a reviewer cannot find a field. Because DD forms are revised centrally and replaced across the Department in a single action, there is no component still tolerating the old layout as a local practice.
For an ambiguous field, read the form's own instruction, then not stated, which controls.
Download the form
What you can download: PDF. The form runs 3 pages and asks for approximately 95 entries. The plurality of formats is deliberate: Defense distribution has never been able to assume one operating environment across the whole force.
The difference between a fillable and a printable pdf is a difference in what the file contains. A fillable release carries an interactive layer: each box is a defined field with a name and a data type, and what you type is stored as data inside the document. A printable release has no such layer — it is an image of the page, and the only place your answers can go is onto paper. The distinction matters downstream, because a Department record often gets scanned and forwarded several times before it reaches its final file, and typed characters survive that chain in a way pen strokes do not.
What the form asks for
- 1. Important: To process this application, you must select one of the following. Press space bar to mark X in first box if new enrollment, second box if re-enrollment, third box if withdrawing, or fourth box if making a change.
- 2. Employee certification. Mandatory: Read and initial each box: I certify that I understand that I am employed by the U.S. Department of Defense and am not named on a Federally subsidized workplace parking permit with DoD or any other Federal agency. If applicable, I have relinquished my workplace parking permit to the issuing authority.
- Initial: I certify that I understand that my claim for benefits is as a Federal employee and not as a contract employee.
- Initial: I certify that I understand that I am eligible for a public transportation fare benefit, will use it only for my daily commute to and from work, will not transfer it to anyone else, and will not allow anyone else to use it.
- Initial: I certify that I understand that the monthly transportation benefit I am receiving does not exceed my monthly commuting costs.
- Initial: I certify that I understand that I must adjust the amount received based upon long term TDY.
- Initial: I certify that I understand that upon separation from DoD, I will return unused fare media to the MT representative. If I have converted the fare media to another form of media, I will reimburse the DoD by check or money order payable to the U.S. Treasury.
- Initial: I certify that I understand that I will notify the MTB office of any changes in my status, i.e., home or work address, change in commuting pattern, or change in organization, even if within the DoD..
- Initial: I certify that I understand that I will not calculate parking costs.
- Employee signature.
- Date signed (4 digit year, 2 digit month, 2 digit day).
- 3. Applicant information. a. Last name.
- 3.b. First name.
- 3.c. Middle initial.
- 3.d. City of residence.
- 3.e. State of residence.
- 3.f. Zip code of residence. (9-digit, enter numbers only).
- 3.g. Last four digits of your social security number.
- 3.h. E-mail address.
- 3.i. Work telephone number. Include area code, no punctuation marks.
- 3.j. Duty station (the building where you report to work) (street address).
- 3.k. City.
- 3.l. Zip code. (9-digit, enter numbers only).
- 3.m. Organization code. Enter code of the organization that employs you (pays your salary) from the list below. Military personnel should indicate their branch of service, not the organization to which they are assigned.
Submission follows not stated and whatever local instruction supplements it. Make a copy before the original leaves. Department forms travel across organizational lines by design, and the administrative distance that makes them useful is the same distance that makes tracing a lost one difficult.
When DD Form 2845 cites another form, the citation is self-sufficient. The DD series is a single sequence administered at Department level, so the number resolves to exactly one document without any need to establish which component issued it — a convenience that exists only because the sequence was never allowed to fork.
It helps to see the DA and DD sequences as what they are: separate registries with separate custodians. One serves a single service under a service proponent, the other serves the Department under not stated or an equivalent office, and neither was ever indexed against the other. A number that appears in both systems points to two unrelated documents, which is why reading the prefix comes before reading the digits.
Understanding why editions change explains why checking them is not optional. Revision follows directive reissue, changes in what data is required, and amendments to mandatory notice text — decisions made at Department level and communicated through publication rather than notification. The file you saved does not update itself, so the edition date at download is what you rely on.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2845?
- DD Form 2845, DoD NCR Mass Transportation Benefit Program Application, 20071025 draft
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?