Consider what a Department-level form is for. DD Form 2791 — DD Form 2791, Notice of Release/Acknowledgement of Convicted Sex Offender Registration Requirements, March 2013 — was established to Notice of Release/Acknowledgement of Convicted Sex Offender Registration Requirements, and it was placed in the DD sequence because the underlying transaction occurs throughout the Defense establishment in substantially the same shape. Standardizing the record was cheaper and more reliable than letting six services each design their own.
This is why the arrangement matters to you rather than only to the archivists. not stated governs the form throughout the Department, with not stated as the responsible office, so the record you create is legible outside your own component. Joint assignments, agency details and cross-service transactions all depend on that: the paperwork does not have to be reconstructed each time it crosses a boundary.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
The sequence printed on the form is the sequence in which a reviewer will read it, and the two should agree. Header data frames every entry below it; the substantive fields depend on that frame; the certification stands at the end because its whole function is to vouch for what came before. Entries made out of sequence commonly contradict entries made earlier.
Before the first entry, compare the date printed on the form face with not stated. This is not bureaucratic fussiness. Editions change field numbering, and a receiving office working from the current layout may look for information where your copy does not put it. On a Department form the exposure is wider than usual: your record may be reviewed by an office in another service entirely, one with no reason to remember what the previous edition looked like.
Every field takes an entry, N/A included. The reason is evidentiary rather than clerical: a completed record is supposed to show what was asked and what was answered, and blank space records neither. On dates, follow the format printed beside the field. Conventions vary between components, and a joint document is read by people who do not share your habits.
The Privacy Act Statement is not boilerplate appended for legal cover; it is the mechanism by which a statutory obligation is discharged at the moment of collection. When the government asks an individual for personal information, it must state the authority under which it asks, the principal purpose, the routine uses to which the data may be put, and whether answering is voluntary or mandatory. Those four disclosures are placed ahead of the data fields deliberately, because the point of telling you is to inform a choice you have not yet made.
What the signature block asks for is an act, not a text. Ink on a printed copy performs that act; a digital signature bound to your credential performs it electronically, CAC-based in most Defense systems. Typing your name performs nothing, since anyone with the file could type the same characters. Enter the date at the same moment: the certification is a statement about a point in time and needs one recorded.
Every item on the standing defect list undermines the record in the same way — it leaves a question the file cannot answer later. Obsolete edition, empty mandatory boxes, illegible scanned handwriting, non-conforming dates, missing signature or date. Unclear entries are resolved from the printed instructions first and from not stated where the two texts diverge.
Download the form
What you can download: PDF. The form runs 3 pages and asks for approximately 62 entries. The plurality of formats is deliberate: Defense distribution has never been able to assume one operating environment across the whole force.
Two states of the same page circulate, and the reason is worth knowing. In the fillable pdf, the boxes are real fields holding real data; in the printable pdf, the boxes are drawings. Where a record will cross components — as Department records regularly do — the typed version is the safer artifact. Each scan, each forwarding, each reproduction costs handwriting a little legibility, and the office that finally files the record is rarely the office that received it first.
If you find an xfdl file here, its presence is historical. The format belongs to IBM Lotus Forms, which the Department adopted Department-wide for electronic forms and fielded on a scale that makes wholesale removal slow. You need the matching viewer to open it; ordinary pdf software cannot read the format and will say so unhelpfully.
Nothing here is charged for. Published Defense forms are public documents and distribution carries no fee, in any format. One caution about software: fill the form in a desktop pdf application rather than a browser tab. Browser-embedded viewers implement field behaviour inconsistently, and the failure mode is silent loss of everything you entered.
What the form asks for
- 1. To: Press space bar to mark X in first box if state law enforcement, second box if local law enforcement, third box if state sex offender registration official, or fourth box if U.S. Marshals - National Sex Offender Targeting Center.
- 1.a. Address (include zip code).
- b. Date: 4 digit year, 2 digit month, 2 digit day.
- 2. Name of offender: last, first, middle initial.
- 3. Date of birth: 4 digit year, 2 digit month, 2 digit day.
- 4. Social security number. Do not include dashes.
- 5. Discharged? X first box if yes, second if no.
- 6. Appellate review: X first box if yes, second if no.
- 7. Current and prior history of sexual offenses. a. Offense title and description (5 words or more), line 1 of 4.
- b. Date of conviction (4 digit year, 2 digit month, 2 digit day).
- c. Place of conviction (installation or city and state).
- d. Victim's age/date of birth (4 digit year, 2 digit month, 2 digit day).
- a. Specific offense title and description, line 2.
- b. Date of conviction.
- c. Place of conviction (installation or city and state).
- d. Victim's age/date of birth.
- 7. Current and prior history of sexual offenses. a. Offense title and description, line 3.
- b. Date of conviction.
- c. Place of conviction (installation or city and state).
- d. Victim's age/date of birth.
- 8. Maximum release date (4 digit year, 2 digit month, 2 digit day).
- 9. Release conditions or restrictions.
- 10. Facility or command releasing offender. a. Name of facility or command.
- b. Address (include ZIP code).
Route the executed form as not stated or local guidance directs, and retain a duplicate first. Cross-component routing is ordinary for DD forms, which is precisely why a personal copy earns its keep: the receiving office may belong to an organization you have no standing to query about a missing document.
When DD Form 2791 cites another form, the citation is self-sufficient. The DD series is a single sequence administered at Department level, so the number resolves to exactly one document without any need to establish which component issued it — a convenience that exists only because the sequence was never allowed to fork.
It helps to see the DA and DD sequences as what they are: separate registries with separate custodians. One serves a single service under a service proponent, the other serves the Department under not stated or an equivalent office, and neither was ever indexed against the other. A number that appears in both systems points to two unrelated documents, which is why reading the prefix comes before reading the digits.
Editions change for reasons that originate above the form itself. The prescribing directive is reissued and the form follows; the information the Department needs to collect changes and the fields change with it; the statutory notice language is amended and every form carrying that notice is republished. None of these events announces itself to the person who downloaded a copy last year, which is why confirming not stated at the moment of download is the only reliable check available to you.
The role of this page is narrow and worth stating plainly. It makes a published Defense form available and explains its structure. It does not advise, does not interpret policy for your circumstances, and cannot indicate how any office will treat a completed copy — those judgments rest with the authorities that own the process. Direct such questions to not stated, to the administrative office that services you, or to the authority named in not stated.
Questions and answers
- What is DD Form 2791?
- DD Form 2791, Notice of Release/Acknowledgement of Convicted Sex Offender Registration Requirements, March 2013
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?