DD Form 2772 occupies a particular place in Defense recordkeeping. Its title is DD Form 2772, Contract Discrepancy Report, September 1998., and it exists to Contract Discrepancy Report. What the DD prefix records is an administrative judgment made long before your copy was printed: this transaction was determined to be common to the whole Department rather than peculiar to one service, and so the documentation of it was standardized at Department level.
This is why the arrangement matters to you rather than only to the archivists. not stated governs the form throughout the Department, with not stated as the responsible office, so the record you create is legible outside your own component. Joint assignments, agency details and cross-service transactions all depend on that: the paperwork does not have to be reconstructed each time it crosses a boundary.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
The form is laid out top to bottom in a sequence that reflects how the record will be read, not merely how it was drawn. Identification comes first because everything below it is understood in relation to a named person, unit or transaction; substantive entries follow; certification closes the document because certification attests to what precedes it. Filling out of order tends to produce internal inconsistencies — an entry that made sense before the header was settled and does not afterward.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
For an ambiguous field, read the form's own instruction, then not stated, which controls.
Download the form
Formats available: PDF, across 1 pages and about 29 fields.
All of it downloads without charge. Where care is needed is in the reader you choose. A fillable pdf depends on field properties that desktop applications honour and browser previews frequently ignore, so work locally rather than inside a browser window.
What the form asks for
- 1. Contract number.
- 2. Report number for this discrepancy.
- 3. To (Contractor and Manager's name).
- 4. From (Name of QAE).
- 5. Dates (4 digit year, 2 digit month, 2 digit day). a. Prepared.
- 5.b. Date returned by contractor.
- 5.c. Action completed.
- 6. Discrepancy or problem (Describe in detail. Include reference to PWS Directive. Attach continuation sheet if necessary).
- 7. Signature of contracting officer.
- 8.a. To (Contracting Officer).
- 8.b. From (Contractor).
- 9. Contractor response as to cause, corrective action and actions to prevent recurrence. (Cite applicable QC program procedures or new QC procedures. Attach continuation sheets if necessary.)
- 10. Signature of contractor representative.
- 10.b. Date (4 digit year, 2 digit month, 2 digit day).
- 11. Government evaluation (Acceptance, partial acceptance, reflection. Attach continuation sheets if necessary.)
- 12. Government actions (Reduced payment, cure notice, show cause, other).
- 13. Close out. a. Contractor notified. (1) Name.
- 13.a.(2) Title.
- (3) Signature.
- 13.a.(4) Date (4 digit year, 2 digit month, 2 digit day).
- 13.b. QAE. (1) Name.
- 13.b.(2) Title.
- (3) Signature.
- 13.b.(4) Date.
The completed form goes to the office named in not stated or in local implementing procedure, and it is worth keeping a copy before it goes. On a Department form the destination is frequently outside your own chain — another service, a defense agency, a joint staff — and recovering a document that has crossed an organizational boundary is a slower business than retrieving one from a file down the hall.
Cross-referenced documents are found by series and number, with nothing further required. That the DD sequence is unified across the Department means a cited number identifies one form and no other, which is the practical payoff of centralizing the numbering in the first place.
It helps to see the DA and DD sequences as what they are: separate registries with separate custodians. One serves a single service under a service proponent, the other serves the Department under not stated or an equivalent office, and neither was ever indexed against the other. A number that appears in both systems points to two unrelated documents, which is why reading the prefix comes before reading the digits.
Editions change for reasons that originate above the form itself. The prescribing directive is reissued and the form follows; the information the Department needs to collect changes and the fields change with it; the statutory notice language is amended and every form carrying that notice is republished. None of these events announces itself to the person who downloaded a copy last year, which is why confirming not stated at the moment of download is the only reliable check available to you.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2772?
- DD Form 2772, Contract Discrepancy Report, September 1998.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?