DD Form 2756 occupies a particular place in Defense recordkeeping. Its title is DD Form 2756, Weight-based Assessment of Military Postal Service - Outgoing. May 1996., and it exists to Weight-Based Assessment of Military Postal Service - Outgoing. What the DD prefix records is an administrative judgment made long before your copy was printed: this transaction was determined to be common to the whole Department rather than peculiar to one service, and so the documentation of it was standardized at Department level.
That decision has consequences you will notice. Because not stated prescribes the form for the Department as a whole, and not stated maintains it on the Department's behalf, the same blank passes between the Army, the Navy, the Air Force, the Marine Corps, the Space Force, the Coast Guard when operating under Defense jurisdiction, the defense agencies and the combatant commands without translation. A clerk in one component reads a record created in another and finds the fields where they expect them.
Current edition: not stated, status not stated. Understand why that date is worth attention here. When the Department reissues a form, the replacement takes effect across every component simultaneously, so an older copy is not merely locally out of date — it is out of date in every office that might receive it.
Work down the page in the printed order, and understand why the order exists. The identifying block establishes whose record this is and under what circumstances it arises. The body of the form then answers questions that are only meaningful once that context is fixed. The signature block comes last because a certification signed before the entries are complete certifies nothing.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
Leave nothing empty. Where an item genuinely does not apply, N/A is the correct entry, because the record must distinguish between a question that was answered in the negative and a question that was never reached. An empty box carries no information about which happened. Date fields deserve particular care on a Department form, since the reviewer may write dates by a convention different from yours; use the format the form itself specifies.
Where the form collects personal identifiers, a Privacy Act Statement accompanies it, and its placement is meaningful. The statute requires disclosure at the point of collection — authority, purpose, routine uses, and the consequence of declining — so that the person supplying the information does so knowing what becomes of it. Reading it after you have filled the fields inverts the arrangement entirely.
Signature is the point at which a completed form becomes a certification, and the requirement follows from that. On paper it means ink in the designated block; electronically it means a credentialed digital signature, ordinarily applied with a Common Access Card in software that supports it. A name typed into the signature field is data, not an act — it demonstrates nothing about who entered it. The date beside the signature fixes when the certification was made, which is why a signed but undated block is treated as incomplete.
The defects that return forms are the same ones year after year: a superseded edition, required fields left blank, handwriting that fails on reproduction, dates in a convention the form did not ask for, and certification without a signature or without a date. Where a specific field is genuinely unclear, the instructions printed on the form come first and not stated governs where the two do not agree.
Download the form
The set published here is PDF, covering 2 pages with roughly 200 fields. More than one format survives because the Department serves users under very different conditions, from a desk with current software to a location where a printer is the only reliable output.
Fillable and printable are not two presentations of one file but two different objects. One holds your entries as structured data within the document; the other is a static picture meant to meet a pen. Since a DD form frequently moves outside the organization that created it, the durability of the entry matters more here than on a record that stays in one drawer. Typed text reproduces indefinitely; handwriting degrades at every copy.
Xfdl appears in the set for reasons of institutional inertia rather than preference. It is the IBM Lotus Forms format, once the Department's electronic forms standard and deployed widely enough that it outlived the decision to move on. IBM Lotus Forms Viewer or an equivalent client opens it; a pdf application will not.
Every format is free, as published government documents are. A note on tools, though — the interactive field layer that makes a fillable pdf useful is precisely the part browser viewers handle least reliably. Save the file, open it in a full pdf reader, and the fields behave as the form's designer intended.
What the form asks for
- Item 7. A,. Official. Letter class or priority. Enter the total number of pounds for day 1.
- Item 7. A,. Official. Letter class or priority. Enter the total number of ounces for day 1.
- Item 7. B,. Official. Standard or M O M,. Enter the total number of pounds for day 1.
- Item 7. B,. Official. Standard or M O M,. Enter the total number of ounces for day 1.
- Item 8. A,. Official, I D S,. Letter class or priority. Enter the total number of pounds for day 1.
- Item 8. A,. Official, I D S,. Letter class or priority. Enter the total number of ounces for day 1.
- Item 8. B,. Official, I D S. Standard or S A M,. Enter the total number of pounds for day 1.
- Item 8. B,. Official, I D S. Standard or S A M,. Enter the total number of ounces for day 1.
- Item 9. A,. Personal. Letter class or priority. Enter the total number of pounds for day 1.
- Item 9. A,. Personal. Letter class or priority. Enter the total number of ounces for day 1.
- Item 9. B,. Personal. Standard or S A M,. Enter the total number of pounds for day 1.
- Item 9. B,. Personal. Standard or S A M,. Enter the total number of ounces for day 1.
- Item 10. A,. Personal. I D S,. Letter class or priority. Enter the total number of pounds for day 1.
- Item 10. A,. Personal. I D S,. Letter class or priority. Enter the total number of ounces for day 1.
- Item 10. B,. Personal. I D S,. Standard or S A M,. Enter the total number of pounds for day 1.
- Item 10. B,. Personal. I D S,. Standard or S A M,. Enter the total number of ounces for day 1.
- Item 11. Initials. Enter clerk releasing mail initials for day 1.
- Item 11. Initials. Enter the agency representative initials who collects the mail for day 1.
- Item 7. A,. Official. Letter class or priority. Enter the total number of pounds for day 2.
- Item 7. A,. Official. Letter class or priority. Enter the total number of ounces for day 2.
- Item 7. B,. Official. Standard or M O M,. Enter the total number of pounds for day 2.
- Item 7. B,. Official. Standard or M O M,. Enter the total number of ounces for day 2.
- Item 8. A,. Official, I D S,. Letter class or priority. Enter the total number of pounds for day 2.
- Item 8. A,. Official, I D S,. Letter class or priority. Enter the total number of ounces for day 2.
The completed form goes to the office named in not stated or in local implementing procedure, and it is worth keeping a copy before it goes. On a Department form the destination is frequently outside your own chain — another service, a defense agency, a joint staff — and recovering a document that has crossed an organizational boundary is a slower business than retrieving one from a file down the hall.
When DD Form 2756 cites another form, the citation is self-sufficient. The DD series is a single sequence administered at Department level, so the number resolves to exactly one document without any need to establish which component issued it — a convenience that exists only because the sequence was never allowed to fork.
It helps to see the DA and DD sequences as what they are: separate registries with separate custodians. One serves a single service under a service proponent, the other serves the Department under not stated or an equivalent office, and neither was ever indexed against the other. A number that appears in both systems points to two unrelated documents, which is why reading the prefix comes before reading the digits.
A form is downstream of the policy that requires it, and revision usually starts there: a directive is reissued, a collection requirement is altered, notice language is updated by statute. The form is republished as a consequence. Since none of that reaches individual users, an archived copy quietly becomes wrong, and verifying not stated each time you download is the whole remedy.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2756?
- DD Form 2756, Weight-based Assessment of Military Postal Service - Outgoing. May 1996.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?