Every entry in the Defense records system exists because some decision needed a documented basis, and DD Form 2657 is one of those instruments: DD Form 2657, Daily Statement of Accountability, August 1993, created to Daily Statement of Accountability. The reason it carries a DD number rather than a service designation is structural — the Department maintains a single body of forms for matters that arise identically in every service, so that a record created in one component remains intelligible in another.
That decision has consequences you will notice. Because not stated prescribes the form for the Department as a whole, and not stated maintains it on the Department's behalf, the same blank passes between the Army, the Navy, the Air Force, the Marine Corps, the Space Force, the Coast Guard when operating under Defense jurisdiction, the defense agencies and the combatant commands without translation. A clerk in one component reads a record created in another and finds the fields where they expect them.
Current edition: not stated, status not stated. Understand why that date is worth attention here. When the Department reissues a form, the replacement takes effect across every component simultaneously, so an older copy is not merely locally out of date — it is out of date in every office that might receive it.
Work down the page in the printed order, and understand why the order exists. The identifying block establishes whose record this is and under what circumstances it arises. The body of the form then answers questions that are only meaningful once that context is fixed. The signature block comes last because a certification signed before the entries are complete certifies nothing.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
Where a specific field is genuinely unclear, the instructions printed on the form come first and not stated governs where the two do not agree.
Download the form
What you can download: PDF. The form runs 2 pages and asks for approximately 200 entries.
Xfdl appears in the set for reasons of institutional inertia rather than preference. It is the IBM Lotus Forms format, once the Department's electronic forms standard and deployed widely enough that it outlived the decision to move on. IBM Lotus Forms Viewer or an equivalent client opens it; a pdf application will not.
All of it downloads without charge. Where care is needed is in the reader you choose. A fillable pdf depends on field properties that desktop applications honour and browser previews frequently ignore, so work locally rather than inside a browser window.
What the form asks for
- Line 1. 0. Accountability. Beginning of Day. Column c. Today
- Line 1.0. Accountability - Beginning of Day. Column d. Month to date
- Line 2. 1. A. Increases. Checks issued in payment of vouchers. Column c. Today
- Line 2. 1. A. Increases. Checks issued in payment of vouchers. Column d. Month to date
- Line 2. 1. B. Increases. Checks issued, all others. Column c. Today
- Line 2. 1. B. Increases. Checks issued all others. Column d. Month to date
- Line 2. 3. Increases. Other transactions. Do not report on S. F. 12 19. Column c. Today
- Line 2. 3. Increases. Other transactions. Do not report on S. F. 12 19. Column d. Month to date
- Line 2. 36. Increases. Transfers from other D. O's. Column c. Today
- Line 2. 3. Increases. Transfers from other D. O's. Column d. Month to date
- Line 2. 8. Increases. O. P. A. C. Payments and collections. Column c. Today
- Line 2. 8. Increases. O. P. A. C. Payments and collections. Column d. Month to date
- Line 2. 9. Increases. Total accountability increases. Column c. Today
- Line 2. 9. Increases. Total accountability increases. Column d. Month to date
- Line 3.0 Gross accountability. Column c. Today
- Line 3.0 Gross accountability. Column d. Month to date
- Line 4. 1. A. Gross disbursements. Column c. Today
- Line 4. 1. A. Gross disbursements. Column d. Month to date
- Line 4. 1. B. Less, refunds. Column c. Today
- Line 4. 1. B. Less, refunds. Column d. Month to date
- Line 4. 1. C. Net disbursements. Column c. Today
- Line 4. 1. C. Net disbursements. Column d. Month to date
- Line 5. 0. Accountability, end of day. Column c. Today
- Line 5. 0. Accountability, end of day. Column d. Month to date
Submission follows not stated and whatever local instruction supplements it. Make a copy before the original leaves. Department forms travel across organizational lines by design, and the administrative distance that makes them useful is the same distance that makes tracing a lost one difficult.
Cross-referenced documents are found by series and number, with nothing further required. That the DD sequence is unified across the Department means a cited number identifies one form and no other, which is the practical payoff of centralizing the numbering in the first place.
Procedures that touch both Department and service processes will cite forms from both sequences, and the coincidence of numbers between them is exactly that — coincidence. An Army proponent maintains the DA series for the Army; not stated or another Department office maintains the DD series for the whole Department. Two independent registries, two independent numbering runs, no correspondence at any value.
A form is downstream of the policy that requires it, and revision usually starts there: a directive is reissued, a collection requirement is altered, notice language is updated by statute. The form is republished as a consequence. Since none of that reaches individual users, an archived copy quietly becomes wrong, and verifying not stated each time you download is the whole remedy.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2657?
- DD Form 2657, Daily Statement of Accountability, August 1993
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?