Consider what a Department-level form is for. DD Form 2585 — DD Form 2585, Repatriation Processing Center Processing Sheet, September 2014 — was established to Repatriation Processing Center Processing Sheet, and it was placed in the DD sequence because the underlying transaction occurs throughout the Defense establishment in substantially the same shape. Standardizing the record was cheaper and more reliable than letting six services each design their own.
The practical effect of Department-level issue is interoperability. not stated establishes the requirement across the Defense enterprise; not stated keeps the document current for all of it. No service maintains its own variant, which means a completed record travels between components — service to agency, agency to joint command — and arrives in a format the receiving office already knows how to read.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
The form is laid out top to bottom in a sequence that reflects how the record will be read, not merely how it was drawn. Identification comes first because everything below it is understood in relation to a named person, unit or transaction; substantive entries follow; certification closes the document because certification attests to what precedes it. Filling out of order tends to produce internal inconsistencies — an entry that made sense before the header was settled and does not afterward.
Before the first entry, compare the date printed on the form face with not stated. This is not bureaucratic fussiness. Editions change field numbering, and a receiving office working from the current layout may look for information where your copy does not put it. On a Department form the exposure is wider than usual: your record may be reviewed by an office in another service entirely, one with no reason to remember what the previous edition looked like.
For an ambiguous field, read the form's own instruction, then not stated, which controls.
Download the form
What you can download: PDF. The form runs 10 pages and asks for approximately 198 entries. The plurality of formats is deliberate: Defense distribution has never been able to assume one operating environment across the whole force.
The difference between a fillable and a printable pdf is a difference in what the file contains. A fillable release carries an interactive layer: each box is a defined field with a name and a data type, and what you type is stored as data inside the document. A printable release has no such layer — it is an image of the page, and the only place your answers can go is onto paper. The distinction matters downstream, because a Department record often gets scanned and forwarded several times before it reaches its final file, and typed characters survive that chain in a way pen strokes do not.
What the form asks for
- Are you escorting unaccompanied minor child(ren)? Press space bar to mark X in first box if yes, second box if no.
- Section 2 - to be completed by the "responsible person". 1. Airline and flight number.
- 2. Date of arrival (4 digit year, 2 digit month, 2 digit day).
- 3. Repatriation center.
- 4. Processing Date (4 digit year, 2 digit month, 2 digit day).
- 5. Processing time (military).
- Section 3 - Evacuee identifying information (to be completed by the "responsible person". 6. Name of evacuee (last, first, middle initial).
- 7. Country evacuated from.
- 8. Date of birth (4 digit year, 2 digit month, 2 digit day).
- 9. Place of birth (city, state, and country).
- 10. Country of citizenship.
- 11. Gender. X first box if male, second box if female.
- 12. Social security number. Do not include dashes.
- 13. Marital status. X first box if single, second box if married, third box if widowed, fourth box if separated, or fifth box if divorced.
- 14.a. Passport number.
- 14.b. Country of issue.
- 15.b. Alien number.
- 15.b. Country of issue.
- Section 3 - Evacuee identifying information (continued). Table 1b - Foreign National. Code 13. Specify other, if none of the above.
- 16. Classification numbers and agency codes (from Table 1 and Table 2 applicable to person named in item 6). a. Classification number.
- 16 b. Agency code.
- 16.c Classification number.
- 16 d. Agency code.
- 16.e. Classification number.
Submission follows not stated and whatever local instruction supplements it. Make a copy before the original leaves. Department forms travel across organizational lines by design, and the administrative distance that makes them useful is the same distance that makes tracing a lost one difficult.
When DD Form 2585 cites another form, the citation is self-sufficient. The DD series is a single sequence administered at Department level, so the number resolves to exactly one document without any need to establish which component issued it — a convenience that exists only because the sequence was never allowed to fork.
Procedures that touch both Department and service processes will cite forms from both sequences, and the coincidence of numbers between them is exactly that — coincidence. An Army proponent maintains the DA series for the Army; not stated or another Department office maintains the DD series for the whole Department. Two independent registries, two independent numbering runs, no correspondence at any value.
Understanding why editions change explains why checking them is not optional. Revision follows directive reissue, changes in what data is required, and amendments to mandatory notice text — decisions made at Department level and communicated through publication rather than notification. The file you saved does not update itself, so the edition date at download is what you rely on.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2585?
- DD Form 2585, Repatriation Processing Center Processing Sheet, September 2014
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?