Every entry in the Defense records system exists because some decision needed a documented basis, and DD Form 2543 is one of those instruments: DD Form 2543, Government Furnished Material (GFM) Status Report, September 1999, created to Government Furnished Material (GFM) Status Report. The reason it carries a DD number rather than a service designation is structural — the Department maintains a single body of forms for matters that arise identically in every service, so that a record created in one component remains intelligible in another.
The practical effect of Department-level issue is interoperability. not stated establishes the requirement across the Defense enterprise; not stated keeps the document current for all of it. No service maintains its own variant, which means a completed record travels between components — service to agency, agency to joint command — and arrives in a format the receiving office already knows how to read.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
The form is laid out top to bottom in a sequence that reflects how the record will be read, not merely how it was drawn. Identification comes first because everything below it is understood in relation to a named person, unit or transaction; substantive entries follow; certification closes the document because certification attests to what precedes it. Filling out of order tends to produce internal inconsistencies — an entry that made sense before the header was settled and does not afterward.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
Where a specific field is genuinely unclear, the instructions printed on the form come first and not stated governs where the two do not agree.
Download the form
Formats available: PDF, across 1 pages and about 104 fields. That several formats coexist is a consequence of scale — the Department cannot standardize the software on every desk that needs this form, so it standardizes the document instead.
Fillable and printable are not two presentations of one file but two different objects. One holds your entries as structured data within the document; the other is a static picture meant to meet a pen. Since a DD form frequently moves outside the organization that created it, the durability of the entry matters more here than on a record that stays in one drawer. Typed text reproduces indefinitely; handwriting degrades at every copy.
If you find an xfdl file here, its presence is historical. The format belongs to IBM Lotus Forms, which the Department adopted Department-wide for electronic forms and fielded on a scale that makes wholesale removal slow. You need the matching viewer to open it; ordinary pdf software cannot read the format and will say so unhelpfully.
Nothing here is charged for. Published Defense forms are public documents and distribution carries no fee, in any format. One caution about software: fill the form in a desktop pdf application rather than a browser tab. Browser-embedded viewers implement field behaviour inconsistently, and the failure mode is silent loss of everything you entered.
What the form asks for
- Report control symbol
- 1. Date prepared (4 digit year, 2 digit month, 2 digit day, no dividers).
- 2. Reporting period. a. From (4 digit year, 1 digit quarter).
- b. To. (4 digit year, 1 digit quarter).
- 3 3. Management control activity (MCA).
- 4. Contract number/contract basic line item number, line 2.
- 5. Consignee.
- 6. NSN/Part number.
- 7. Document number (MILSTRIP requisition number).
- 8. Unit of issue.
- 9. Quantity shipped.
- 10. Date shipped.
- 11. Unit price.
- 12. Extended dollar value.
- Part I - Shipments of GFM to contractors. 4. Contract number/contract basic line item number, line 1.
- 5. Consignee.
- 6. NSN/Part number.
- 7. Document number (MILSTRIP requisition number).
- 8. Unit of issue.
- 9. Quantity shipped.
- 10. Date shipped (4 digit year, 2 digit month, 2 digit day).
- 11. Unit price.
- 12. Extended dollar value.
- 4. Contract number/contract basic line item number, line 3.
Route the executed form as not stated or local guidance directs, and retain a duplicate first. Cross-component routing is ordinary for DD forms, which is precisely why a personal copy earns its keep: the receiving office may belong to an organization you have no standing to query about a missing document.
Forms referenced inside this one are located by number alone, and that simplicity is a direct product of Department-level numbering. Because the DD sequence is maintained centrally and not duplicated by service, a number is a complete address: one number, one document, throughout the Defense establishment.
Where a service form is cited in the same instruction, the two numbering systems should not be read across. DA numbering belongs to the Army and is administered by an Army proponent; DD numbering belongs to the Department and is administered by not stated or an equivalent Department office. The systems developed separately and were never harmonized, so identical digits in each identify two documents with nothing in common. The prefix, not the number, tells you which system you are in.
Understanding why editions change explains why checking them is not optional. Revision follows directive reissue, changes in what data is required, and amendments to mandatory notice text — decisions made at Department level and communicated through publication rather than notification. The file you saved does not update itself, so the edition date at download is what you rely on.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2543?
- DD Form 2543, Government Furnished Material (GFM) Status Report, September 1999
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?