DD Form 250-1 occupies a particular place in Defense recordkeeping. Its title is DD Form 250-1, Tanker/Barge Material Inspection and Receiving Report, November 1992, and it exists to Tanker/Barge Material Inspection and Receiving Report. What the DD prefix records is an administrative judgment made long before your copy was printed: this transaction was determined to be common to the whole Department rather than peculiar to one service, and so the documentation of it was standardized at Department level.
The practical effect of Department-level issue is interoperability. not stated establishes the requirement across the Defense enterprise; not stated keeps the document current for all of it. No service maintains its own variant, which means a completed record travels between components — service to agency, agency to joint command — and arrives in a format the receiving office already knows how to read.
Current edition: not stated, status not stated. Understand why that date is worth attention here. When the Department reissues a form, the replacement takes effect across every component simultaneously, so an older copy is not merely locally out of date — it is out of date in every office that might receive it.
The form is laid out top to bottom in a sequence that reflects how the record will be read, not merely how it was drawn. Identification comes first because everything below it is understood in relation to a named person, unit or transaction; substantive entries follow; certification closes the document because certification attests to what precedes it. Filling out of order tends to produce internal inconsistencies — an entry that made sense before the header was settled and does not afterward.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
For an ambiguous field, read the form's own instruction, then not stated, which controls.
Download the form
What you can download: PDF. The form runs 1 pages and asks for approximately 90 entries. The plurality of formats is deliberate: Defense distribution has never been able to assume one operating environment across the whole force.
Fillable and printable are not two presentations of one file but two different objects. One holds your entries as structured data within the document; the other is a static picture meant to meet a pen. Since a DD form frequently moves outside the organization that created it, the durability of the entry matters more here than on a record that stays in one drawer. Typed text reproduces indefinitely; handwriting degrades at every copy.
Xfdl appears in the set for reasons of institutional inertia rather than preference. It is the IBM Lotus Forms format, once the Department's electronic forms standard and deployed widely enough that it outlived the decision to move on. IBM Lotus Forms Viewer or an equivalent client opens it; a pdf application will not.
All of it downloads without charge. Where care is needed is in the reader you choose. A fillable pdf depends on field properties that desktop applications honour and browser previews frequently ignore, so work locally rather than inside a browser window.
What the form asks for
- 1. Tanker/barge: Press space bar to mark X in first box if loading report, second box if discharge report.
- 2. Inspection office.
- 3. Report number.
- 4. Agency placing order on shipper, city, state and/or local address (loading).
- 5. Department.
- 6. Prime contract or Purchase Order number.
- 7. Name of prime contractor, city, state, and or local address (loading).
- 8. Storage contract.
- 9. Terminal or refinery shipped from, city, state, and or local address (loading).
- 10. Order number on supplier.
- 11. Shipped to (Receiving activity, City, State, and or local address).
- 12. Bill of Lading number.
- 13. Requisition or request number.
- 14. Cargo number.
- 16. Draft arrival: Fore.
- 16. Draft Arrival: Aft.
- 17. Draft sailing: Fore.
- 17. Draft Sailing: Aft.
- 18. Previous two cargoes: First.
- 15. Vessel.
- 18. Previous two cargoes: Last.
- 19. Prior inspection.
- 20. Condition of shore pipeline.
- 21. Appropriation (loading).
The completed form goes to the office named in not stated or in local implementing procedure, and it is worth keeping a copy before it goes. On a Department form the destination is frequently outside your own chain — another service, a defense agency, a joint staff — and recovering a document that has crossed an organizational boundary is a slower business than retrieving one from a file down the hall.
Cross-referenced documents are found by series and number, with nothing further required. That the DD sequence is unified across the Department means a cited number identifies one form and no other, which is the practical payoff of centralizing the numbering in the first place.
Where a service form is cited in the same instruction, the two numbering systems should not be read across. DA numbering belongs to the Army and is administered by an Army proponent; DD numbering belongs to the Department and is administered by not stated or an equivalent Department office. The systems developed separately and were never harmonized, so identical digits in each identify two documents with nothing in common. The prefix, not the number, tells you which system you are in.
Editions change for reasons that originate above the form itself. The prescribing directive is reissued and the form follows; the information the Department needs to collect changes and the fields change with it; the statutory notice language is amended and every form carrying that notice is republished. None of these events announces itself to the person who downloaded a copy last year, which is why confirming not stated at the moment of download is the only reliable check available to you.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 250-1?
- DD Form 250-1, Tanker/Barge Material Inspection and Receiving Report, November 1992
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?