Every entry in the Defense records system exists because some decision needed a documented basis, and DD Form 2268 is one of those instruments: DD Form 2268, DEERS Batch Transmittal, June 1987, created to Defense Enrollment Eligibility Reporting System (DEERS) Batch Transmittal. The reason it carries a DD number rather than a service designation is structural — the Department maintains a single body of forms for matters that arise identically in every service, so that a record created in one component remains intelligible in another.
That decision has consequences you will notice. Because not stated prescribes the form for the Department as a whole, and not stated maintains it on the Department's behalf, the same blank passes between the Army, the Navy, the Air Force, the Marine Corps, the Space Force, the Coast Guard when operating under Defense jurisdiction, the defense agencies and the combatant commands without translation. A clerk in one component reads a record created in another and finds the fields where they expect them.
Current edition: not stated, status not stated. Understand why that date is worth attention here. When the Department reissues a form, the replacement takes effect across every component simultaneously, so an older copy is not merely locally out of date — it is out of date in every office that might receive it.
The sequence printed on the form is the sequence in which a reviewer will read it, and the two should agree. Header data frames every entry below it; the substantive fields depend on that frame; the certification stands at the end because its whole function is to vouch for what came before. Entries made out of sequence commonly contradict entries made earlier.
Before the first entry, compare the date printed on the form face with not stated. This is not bureaucratic fussiness. Editions change field numbering, and a receiving office working from the current layout may look for information where your copy does not put it. On a Department form the exposure is wider than usual: your record may be reviewed by an office in another service entirely, one with no reason to remember what the previous edition looked like.
Where a specific field is genuinely unclear, the instructions printed on the form come first and not stated governs where the two do not agree.
Download the form
What you can download: PDF. The form runs 2 pages and asks for approximately 25 entries. The plurality of formats is deliberate: Defense distribution has never been able to assume one operating environment across the whole force.
Fillable and printable are not two presentations of one file but two different objects. One holds your entries as structured data within the document; the other is a static picture meant to meet a pen. Since a DD form frequently moves outside the organization that created it, the durability of the entry matters more here than on a record that stays in one drawer. Typed text reproduces indefinitely; handwriting degrades at every copy.
What the form asks for
- 1.b. Originating office/code, 27 character limit.
- 1.c. Mailing address (include street address, city, state and zip code). Two lines, 29 characters each. Line 1.
- 1.c. Mailing address, line 2.
- 3. Number of documents enclosed.
- 4. Transmittal number. Enter branch of service of submitting office. Use capital A for Army, N for navy, M for marine corps, F for air force, P for Coast Guard, E for Public Health Service, I for National Oceanic and Atmospheric Administration, and O for other.
- This field is the first field for the 2 character army and navy code, or the eight character U I C or P A S code, or the R U C dash M C C or the O P F A C. If appropriate identifier code for your organization is less than 6 to 8 characters and doesn't require the army or navy command code, precede it with zeros so that each field is filled in.
- Second field for Army and Navy command codes or enter zero, if U I C or P A S codem R U C dash M C C or O P F A C codes are less than eight digits
- Enter third digit of 6 digit code
- Enter fourth digit of 6 digit code
- Enter fifth digit of 6 digit code
- Enter sixth digit of 6 digit code
- Enter first of three digit Julian date code, for example March 9 19 86 is zero 6 8.
- Enter second of three digit Julian date code.
- Enter third of three digit Julian date code
- Enter first of 3 digit batch sequence number. For the first new batch of each new day of year begin with 0 0 1.
- Enter second of 3 digit batch sequence number.
- Enter third of 3 digit batch sequence number.
- Begin entering 6 digit U I C or P A S code or R U C dash M C C or O P F A C here
- 1. From. a. Name of organization, 27 character limit.
- Enter second digit of 6 digit code
- 5. Individual forwarding batch. a. Signature.
- 5.c. Date signed (4 digit year, 2 digit month, 2 digit day).
- 5.b. Phone numbers. (1) DSN.
- 5.b.(2) Commercial phone number.
Route the executed form as not stated or local guidance directs, and retain a duplicate first. Cross-component routing is ordinary for DD forms, which is precisely why a personal copy earns its keep: the receiving office may belong to an organization you have no standing to query about a missing document.
When DD Form 2268 cites another form, the citation is self-sufficient. The DD series is a single sequence administered at Department level, so the number resolves to exactly one document without any need to establish which component issued it — a convenience that exists only because the sequence was never allowed to fork.
Where a service form is cited in the same instruction, the two numbering systems should not be read across. DA numbering belongs to the Army and is administered by an Army proponent; DD numbering belongs to the Department and is administered by not stated or an equivalent Department office. The systems developed separately and were never harmonized, so identical digits in each identify two documents with nothing in common. The prefix, not the number, tells you which system you are in.
A form is downstream of the policy that requires it, and revision usually starts there: a directive is reissued, a collection requirement is altered, notice language is updated by statute. The form is republished as a consequence. Since none of that reaches individual users, an archived copy quietly becomes wrong, and verifying not stated each time you download is the whole remedy.
The role of this page is narrow and worth stating plainly. It makes a published Defense form available and explains its structure. It does not advise, does not interpret policy for your circumstances, and cannot indicate how any office will treat a completed copy — those judgments rest with the authorities that own the process. Direct such questions to not stated, to the administrative office that services you, or to the authority named in not stated.
Questions and answers
- What is DD Form 2268?
- DD Form 2268, DEERS Batch Transmittal, June 1987
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?