DD Form 2259 occupies a particular place in Defense recordkeeping. Its title is DD Form 2259, Report of Audit of Postal Accounts, January 1982., and it exists to Report of Audit of Postal Accounts. What the DD prefix records is an administrative judgment made long before your copy was printed: this transaction was determined to be common to the whole Department rather than peculiar to one service, and so the documentation of it was standardized at Department level.
That decision has consequences you will notice. Because not stated prescribes the form for the Department as a whole, and not stated maintains it on the Department's behalf, the same blank passes between the Army, the Navy, the Air Force, the Marine Corps, the Space Force, the Coast Guard when operating under Defense jurisdiction, the defense agencies and the combatant commands without translation. A clerk in one component reads a record created in another and finds the fields where they expect them.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
Work down the page in the printed order, and understand why the order exists. The identifying block establishes whose record this is and under what circumstances it arises. The body of the form then answers questions that are only meaningful once that context is fixed. The signature block comes last because a certification signed before the entries are complete certifies nothing.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
For an ambiguous field, read the form's own instruction, then not stated, which controls.
Download the form
What you can download: PDF. The form runs 2 pages and asks for approximately 188 entries. The plurality of formats is deliberate: Defense distribution has never been able to assume one operating environment across the whole force.
The difference between a fillable and a printable pdf is a difference in what the file contains. A fillable release carries an interactive layer: each box is a defined field with a name and a data type, and what you type is stored as data inside the document. A printable release has no such layer — it is an image of the page, and the only place your answers can go is onto paper. The distinction matters downstream, because a Department record often gets scanned and forwarded several times before it reaches its final file, and typed characters survive that chain in a way pen strokes do not.
What the form asks for
- Activity Identification.
- Reason for audit. Press space bar to mark X if monthly.
- Mark X if Quarterly.
- Mark X if Semi-annual.
- Mark X if change of PFO, COPE, or postal clerk.
- Mark X if Special.
- Date of audit (year, month, day).
- Pay grade.
- Dollar value of account.
- Enter dollar value of Stamp Stock on Hand by Actual Count, Part 1
- Enter dollar value of Cash on Hand by Actual Count, Part 2
- Enter dollar value of Total Intransit Requisitions, Part 3
- Enter dollar value of Fixed Credits Advanced on P S Form 33 67
- Enter dollar value of Other Credits, explain in remarks field
- Enter dollar value of Total Amount Accounted For At Time Of Audit
- Enter dollar value of Overages or Shortages. Overages or Shortages in Excess of Tolerance Limits Will Be Handled in Accordance With Chapter 6, Volume 2.
- Money Order Account. Mark X if Money Order Account was audited as prescribed by D O D 4525.6-M, Chapter 11, Table 11-3.
- Serial numbers of Money Orders currently in individual's account: From.
- Serial numbers thru.
- Postage meter account. Mark X if daily submission of P S form 3602-P for each meter, to include cash to check transfers and submissions and registered cash remittances, have been checked and verified since the last audit. Tab over to enter date last audit conducted.
- Last audit conducted on (year, month, day).
- Remarks.
- Signature of individual being audited
- Signature of auditor.
Submission follows not stated and whatever local instruction supplements it. Make a copy before the original leaves. Department forms travel across organizational lines by design, and the administrative distance that makes them useful is the same distance that makes tracing a lost one difficult.
Cross-referenced documents are found by series and number, with nothing further required. That the DD sequence is unified across the Department means a cited number identifies one form and no other, which is the practical payoff of centralizing the numbering in the first place.
Where a service form is cited in the same instruction, the two numbering systems should not be read across. DA numbering belongs to the Army and is administered by an Army proponent; DD numbering belongs to the Department and is administered by not stated or an equivalent Department office. The systems developed separately and were never harmonized, so identical digits in each identify two documents with nothing in common. The prefix, not the number, tells you which system you are in.
Understanding why editions change explains why checking them is not optional. Revision follows directive reissue, changes in what data is required, and amendments to mandatory notice text — decisions made at Department level and communicated through publication rather than notification. The file you saved does not update itself, so the edition date at download is what you rely on.
A word on what this page is. It distributes a published Department of Defense document and describes what the document contains and how it is completed. It is not the issuing authority, does not speak for one, and offers no legal advice; nothing written here determines whether a particular submission will be accepted, because that determination belongs entirely to the office receiving it. Questions of applicability, eligibility or procedure go to not stated, to your servicing personnel office, or to the office identified in not stated.
Questions and answers
- What is DD Form 2259?
- DD Form 2259, Report of Audit of Postal Accounts, January 1982.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?