Every entry in the Defense records system exists because some decision needed a documented basis, and DD Form 1654 is one of those instruments: DD Form 1654, Evaluation of Transportation Cost Factors, April 1999, created to Evaluation of Transportation Cost Factors. The reason it carries a DD number rather than a service designation is structural — the Department maintains a single body of forms for matters that arise identically in every service, so that a record created in one component remains intelligible in another.
That decision has consequences you will notice. Because not stated prescribes the form for the Department as a whole, and not stated maintains it on the Department's behalf, the same blank passes between the Army, the Navy, the Air Force, the Marine Corps, the Space Force, the Coast Guard when operating under Defense jurisdiction, the defense agencies and the combatant commands without translation. A clerk in one component reads a record created in another and finds the fields where they expect them.
The edition in force is not stated, carried by the publisher as not stated, and edition discipline is stricter on a Department form than most people expect, precisely because supersession happens everywhere at once. There is no interval during which one service still works from the previous layout while another has moved on.
The form is laid out top to bottom in a sequence that reflects how the record will be read, not merely how it was drawn. Identification comes first because everything below it is understood in relation to a named person, unit or transaction; substantive entries follow; certification closes the document because certification attests to what precedes it. Filling out of order tends to produce internal inconsistencies — an entry that made sense before the header was settled and does not afterward.
Before the first entry, compare the date printed on the form face with not stated. This is not bureaucratic fussiness. Editions change field numbering, and a receiving office working from the current layout may look for information where your copy does not put it. On a Department form the exposure is wider than usual: your record may be reviewed by an office in another service entirely, one with no reason to remember what the previous edition looked like.
For an ambiguous field, read the form's own instruction, then not stated, which controls.
Download the form
Formats available: PDF, across 2 pages and about 191 fields.
All of it downloads without charge. Where care is needed is in the reader you choose. A fillable pdf depends on field properties that desktop applications honour and browser previews frequently ignore, so work locally rather than inside a browser window.
What the form asks for
- 1. PR, PD, or MIPR Number.
- 2. Solicitation Number.
- 3. Bid Opening or Proposal Closing Date.
- 4. Date Required.
- 5. FMS. Press space bar to mark X in first box if yes, second box if no.
- 6. Uniform Freight Class.
- 7. National Motor Freight Class.
- Rate per (if other than CWT.).
- Transportation Data. a. Name of Competitor, line 1.
- b. Item number.
- c. X if FMS increment.
- d. Origin (city, state and zip code).
- e. Destination (Installation or city, state and zip code).
- g. Quantity to be shipped in each shipment.
- h. Number of units per container.
- i. Weight of each container (pounds).
- j. Size of container in inches (length-width-height).
- k. Gross shipping weight.
- l. Mode of shipment (code).
- m. Rate (per measure used).
- n. Total cost of transportation (to be provided by Transportation Officer).
- f. Number of shipments.
- a. Name of competitor, line 2.
- b. Item number.
Route the executed form as not stated or local guidance directs, and retain a duplicate first. Cross-component routing is ordinary for DD forms, which is precisely why a personal copy earns its keep: the receiving office may belong to an organization you have no standing to query about a missing document.
When DD Form 1654 cites another form, the citation is self-sufficient. The DD series is a single sequence administered at Department level, so the number resolves to exactly one document without any need to establish which component issued it — a convenience that exists only because the sequence was never allowed to fork.
Where a service form is cited in the same instruction, the two numbering systems should not be read across. DA numbering belongs to the Army and is administered by an Army proponent; DD numbering belongs to the Department and is administered by not stated or an equivalent Department office. The systems developed separately and were never harmonized, so identical digits in each identify two documents with nothing in common. The prefix, not the number, tells you which system you are in.
Editions change for reasons that originate above the form itself. The prescribing directive is reissued and the form follows; the information the Department needs to collect changes and the fields change with it; the statutory notice language is amended and every form carrying that notice is republished. None of these events announces itself to the person who downloaded a copy last year, which is why confirming not stated at the moment of download is the only reliable check available to you.
A word on what this page is. It distributes a published Department of Defense document and describes what the document contains and how it is completed. It is not the issuing authority, does not speak for one, and offers no legal advice; nothing written here determines whether a particular submission will be accepted, because that determination belongs entirely to the office receiving it. Questions of applicability, eligibility or procedure go to not stated, to your servicing personnel office, or to the office identified in not stated.
Questions and answers
- What is DD Form 1654?
- DD Form 1654, Evaluation of Transportation Cost Factors, April 1999
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?