DD Form 1614 occupies a particular place in Defense recordkeeping. Its title is DD Form 1614, Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of Station Travel, May 2003, and it exists to Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of Station (TCS) Travel. What the DD prefix records is an administrative judgment made long before your copy was printed: this transaction was determined to be common to the whole Department rather than peculiar to one service, and so the documentation of it was standardized at Department level.
This is why the arrangement matters to you rather than only to the archivists. not stated governs the form throughout the Department, with not stated as the responsible office, so the record you create is legible outside your own component. Joint assignments, agency details and cross-service transactions all depend on that: the paperwork does not have to be reconstructed each time it crosses a boundary.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
Work down the page in the printed order, and understand why the order exists. The identifying block establishes whose record this is and under what circumstances it arises. The body of the form then answers questions that are only meaningful once that context is fixed. The signature block comes last because a certification signed before the entries are complete certifies nothing.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
Every field takes an entry, N/A included. The reason is evidentiary rather than clerical: a completed record is supposed to show what was asked and what was answered, and blank space records neither. On dates, follow the format printed beside the field. Conventions vary between components, and a joint document is read by people who do not share your habits.
The Privacy Act Statement is not boilerplate appended for legal cover; it is the mechanism by which a statutory obligation is discharged at the moment of collection. When the government asks an individual for personal information, it must state the authority under which it asks, the principal purpose, the routine uses to which the data may be put, and whether answering is voluntary or mandatory. Those four disclosures are placed ahead of the data fields deliberately, because the point of telling you is to inform a choice you have not yet made.
The signature converts entries into an attestation, and that is why its form is prescribed. Ink, or a digital signature carrying a credential that identifies the signer — commonly issued on a Common Access Card. Typed characters in the box satisfy neither standard, because the whole value of a signature lies in being difficult to produce on someone else's behalf. Date it as you sign; an undated attestation cannot be placed in the sequence of events.
The defects that return forms are the same ones year after year: a superseded edition, required fields left blank, handwriting that fails on reproduction, dates in a convention the form did not ask for, and certification without a signature or without a date. Where a specific field is genuinely unclear, the instructions printed on the form come first and not stated governs where the two do not agree.
Download the form
The set published here is PDF, covering 2 pages with roughly 78 fields. More than one format survives because the Department serves users under very different conditions, from a desk with current software to a location where a printer is the only reliable output.
The difference between a fillable and a printable pdf is a difference in what the file contains. A fillable release carries an interactive layer: each box is a defined field with a name and a data type, and what you type is stored as data inside the document. A printable release has no such layer — it is an image of the page, and the only place your answers can go is onto paper. The distinction matters downstream, because a Department record often gets scanned and forwarded several times before it reaches its final file, and typed characters survive that chain in a way pen strokes do not.
What the form asks for
- Section 1 - Request for official travel. 1. Date. Four digit year, two digit month, two digit day, no separators.
- 3. Social Security Number. Do not include dashes.
- 2. Name (Last, first, middle).
- 4. New Position Title.
- 5. Grade or Rating.
- 6. Retirement Code (from Block 30 of employee's most recent SF-50).
- 7. Releasing Official Station and Location, or Actual Residence.
- 8. New Official Station and Location, Actual Residence or Alternate Destination.
- 9. Reporting Date at new Duty Station (four digit year, two digit month, two digit day).
- 10. Travel purpose. Press space bar to mark X in first box if between official stations, second box if renewal agreement, third box if return from overseas for separation, fourth box if temporary change of station, or fifth box if other.
- If other, explain.
- 11. Transportation mode. X if government.
- X if commercial.
- X if privately owned conveyance.
- X if rail.
- X if air.
- Mileage Rate, in dollars and cents per mile.
- 12.a. Per diem for employee? X first box if yes, second box if no.
- b. Per diem for dependent(s)? X first box if yes, second box if no.
- 13.a. Round trip travel for house-hunting? X first box if yes, second box if no.
- X if actual expense.
- X if fixed expense.
- 13.b. Number of days (including travel).
- 14.a. Temporary quarters subsistence expense? X first box if yes, second box if no.
Submission follows not stated and whatever local instruction supplements it. Make a copy before the original leaves. Department forms travel across organizational lines by design, and the administrative distance that makes them useful is the same distance that makes tracing a lost one difficult.
Cross-referenced documents are found by series and number, with nothing further required. That the DD sequence is unified across the Department means a cited number identifies one form and no other, which is the practical payoff of centralizing the numbering in the first place.
It helps to see the DA and DD sequences as what they are: separate registries with separate custodians. One serves a single service under a service proponent, the other serves the Department under not stated or an equivalent office, and neither was ever indexed against the other. A number that appears in both systems points to two unrelated documents, which is why reading the prefix comes before reading the digits.
A form is downstream of the policy that requires it, and revision usually starts there: a directive is reissued, a collection requirement is altered, notice language is updated by statute. The form is republished as a consequence. Since none of that reaches individual users, an archived copy quietly becomes wrong, and verifying not stated each time you download is the whole remedy.
The role of this page is narrow and worth stating plainly. It makes a published Defense form available and explains its structure. It does not advise, does not interpret policy for your circumstances, and cannot indicate how any office will treat a completed copy — those judgments rest with the authorities that own the process. Direct such questions to not stated, to the administrative office that services you, or to the authority named in not stated.
Questions and answers
- What is DD Form 1614?
- DD Form 1614, Request/Authorization for DoD Civilian Permanent Duty or Temporary Change of Station Travel, May 2003
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?