Consider what a Department-level form is for. DD Form 1586 — DD Form 1586, Contract Funds Status Report, August 1996 — was established to Contract Funds Status Report, and it was placed in the DD sequence because the underlying transaction occurs throughout the Defense establishment in substantially the same shape. Standardizing the record was cheaper and more reliable than letting six services each design their own.
The practical effect of Department-level issue is interoperability. not stated establishes the requirement across the Defense enterprise; not stated keeps the document current for all of it. No service maintains its own variant, which means a completed record travels between components — service to agency, agency to joint command — and arrives in a format the receiving office already knows how to read.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
The sequence printed on the form is the sequence in which a reviewer will read it, and the two should agree. Header data frames every entry below it; the substantive fields depend on that frame; the certification stands at the end because its whole function is to vouch for what came before. Entries made out of sequence commonly contradict entries made earlier.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
Unclear entries are resolved from the printed instructions first and from not stated where the two texts diverge.
Download the form
Formats available: PDF, across 1 pages and about 155 fields. That several formats coexist is a consequence of scale — the Department cannot standardize the software on every desk that needs this form, so it standardizes the document instead.
The difference between a fillable and a printable pdf is a difference in what the file contains. A fillable release carries an interactive layer: each box is a defined field with a name and a data type, and what you type is stored as data inside the document. A printable release has no such layer — it is an image of the page, and the only place your answers can go is onto paper. The distinction matters downstream, because a Department record often gets scanned and forwarded several times before it reaches its final file, and typed characters survive that chain in a way pen strokes do not.
What the form asks for
- Dollars in:
- For FY:
- 11. Funding information. a. Line Item/WBS element, line 1.
- b. Appropriation identification.
- c. Funding Authorized to Date.
- d. Accrued Expenditures Open Commitments Total.
- Contract Work Authorized. e. Definitized.
- Contract Work Authorized. f. Not Definitized.
- Contract Work Authorized. g. SubTotal.
- Forecast. h. Not Yet Authorized.
- Forecast. i. All Other Work.
- ForeCast. j. Subtotal.
- k. Total Requirements.
- l. Funds Carry-Over.
- m. Net Funds Required.
- 11.a. Line Item/WBS element, line 2.
- b. Appropriation identification.
- c. Funding Authorized to Date.
- d. Accrued Expenditures Open Commitments Total.
- Contract Work Authorized. e. Definitized.
- Contract Work Authorized. f. Not Definitized.
- Contract Work Authorized. g. SubTotal.
- Forecast. h. Not Yet Authorized.
- Forecast. i. All Other Work.
The completed form goes to the office named in not stated or in local implementing procedure, and it is worth keeping a copy before it goes. On a Department form the destination is frequently outside your own chain — another service, a defense agency, a joint staff — and recovering a document that has crossed an organizational boundary is a slower business than retrieving one from a file down the hall.
Forms referenced inside this one are located by number alone, and that simplicity is a direct product of Department-level numbering. Because the DD sequence is maintained centrally and not duplicated by service, a number is a complete address: one number, one document, throughout the Defense establishment.
Procedures that touch both Department and service processes will cite forms from both sequences, and the coincidence of numbers between them is exactly that — coincidence. An Army proponent maintains the DA series for the Army; not stated or another Department office maintains the DD series for the whole Department. Two independent registries, two independent numbering runs, no correspondence at any value.
Editions change for reasons that originate above the form itself. The prescribing directive is reissued and the form follows; the information the Department needs to collect changes and the fields change with it; the statutory notice language is amended and every form carrying that notice is republished. None of these events announces itself to the person who downloaded a copy last year, which is why confirming not stated at the moment of download is the only reliable check available to you.
What you have here is the document and a description of it, which is a different thing from guidance. This page is not an organ of the Department, gives no legal or procedural advice, and makes no representation about the outcome of any filing; the offices that administer the requirement are the only ones positioned to answer that. Applicability, eligibility and procedural questions belong to not stated, to your servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 1586?
- DD Form 1586, Contract Funds Status Report, August 1996
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?