Every entry in the Defense records system exists because some decision needed a documented basis, and DD Form 1164 is one of those instruments: DD Form 1164, Service Order for Personal Property, September 1998, created to Service Order For Personal Property. The reason it carries a DD number rather than a service designation is structural — the Department maintains a single body of forms for matters that arise identically in every service, so that a record created in one component remains intelligible in another.
This is why the arrangement matters to you rather than only to the archivists. not stated governs the form throughout the Department, with not stated as the responsible office, so the record you create is legible outside your own component. Joint assignments, agency details and cross-service transactions all depend on that: the paperwork does not have to be reconstructed each time it crosses a boundary.
You are looking for edition not stated, listed as not stated. Department-wide supersession is a single event rather than a rollout, which is what distinguishes edition currency on a DD form from the same question on a service publication: nobody anywhere is still accepting the previous version out of habit.
The sequence printed on the form is the sequence in which a reviewer will read it, and the two should agree. Header data frames every entry below it; the substantive fields depend on that frame; the certification stands at the end because its whole function is to vouch for what came before. Entries made out of sequence commonly contradict entries made earlier.
Verify the printed edition against not stated first. Field structure shifts between editions, and the office that receives your record is reading the current one. That office may sit outside your service, which removes even the informal accommodation you might expect from a colleague who used the old version last month.
Where a specific field is genuinely unclear, the instructions printed on the form come first and not stated governs where the two do not agree.
Download the form
What you can download: PDF. The form runs 1 pages and asks for approximately 62 entries. The plurality of formats is deliberate: Defense distribution has never been able to assume one operating environment across the whole force.
Two states of the same page circulate, and the reason is worth knowing. In the fillable pdf, the boxes are real fields holding real data; in the printable pdf, the boxes are drawings. Where a record will cross components — as Department records regularly do — the typed version is the safer artifact. Each scan, each forwarding, each reproduction costs handwriting a little legibility, and the office that finally files the record is rarely the office that received it first.
What the form asks for
- Copy designation: mark X if original.
- Copy designation: mark X if copy 2.
- Copy designation: mark X if copy 3
- Copy designation: mark X if copy 4
- Copy designation: mark X if copy 5
- Copy designation: mark X if copy 6
- Copy designation: mark X if copy 7
- Press this Reset button to clear the data from all fields.
- 4. New Accounts - Services Ordered. a. Packing item 1 rate.
- 1. To (Contractor). a. Name.
- b. Address (street, city, state, zip code).
- 2. From (Ordering Office). a. Name.
- 2.b. Address (street, city, state, zip code).
- Services on (year).
- 3. Service order issued accepting offer for services on (date - day and month).
- 3.a. SCAC code.
- b. Federal agency.
- c. Appropriation identity.
- d. Basic ordering agreement number.
- e. Modification number.
- f.(1) Old service order number.
- f.(2) New service order number.
- g. Lot number.
- h. Location of property (street, city, state, zip code).
Route the executed form as not stated or local guidance directs, and retain a duplicate first. Cross-component routing is ordinary for DD forms, which is precisely why a personal copy earns its keep: the receiving office may belong to an organization you have no standing to query about a missing document.
Cross-referenced documents are found by series and number, with nothing further required. That the DD sequence is unified across the Department means a cited number identifies one form and no other, which is the practical payoff of centralizing the numbering in the first place.
Where a service form is cited in the same instruction, the two numbering systems should not be read across. DA numbering belongs to the Army and is administered by an Army proponent; DD numbering belongs to the Department and is administered by not stated or an equivalent Department office. The systems developed separately and were never harmonized, so identical digits in each identify two documents with nothing in common. The prefix, not the number, tells you which system you are in.
Editions change for reasons that originate above the form itself. The prescribing directive is reissued and the form follows; the information the Department needs to collect changes and the fields change with it; the statutory notice language is amended and every form carrying that notice is republished. None of these events announces itself to the person who downloaded a copy last year, which is why confirming not stated at the moment of download is the only reliable check available to you.
A word on what this page is. It distributes a published Department of Defense document and describes what the document contains and how it is completed. It is not the issuing authority, does not speak for one, and offers no legal advice; nothing written here determines whether a particular submission will be accepted, because that determination belongs entirely to the office receiving it. Questions of applicability, eligibility or procedure go to not stated, to your servicing personnel office, or to the office identified in not stated.
Questions and answers
- What is DD Form 1164?
- DD Form 1164, Service Order for Personal Property, September 1998
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?